Publications iconKansas Register

Volume 40 - Issue 45 - November 11, 2021

(Published in the Kansas Register November 11, 2021.)

Midland Marketing Co-op, Inc.

Request for Proposals

Interested parties are invited to submit a proposal to rehab existing siding with new construction to extend siding for the proposed Midland Marketing Co-op, Inc, project at McCracken, Kansas under the Kansas Department of Transportation (KDOT) Short Line Rail Improvement Fund.

Scope of Work

Midland Marketing Co-op, Inc., McCracken, Kansas project to rehab approximately 936 feet of existing siding and 750 feet of new siding construction. Provide all necessary labor, equipment, and logistical services to supply all materials called for, to complete all rehab and track construction work, ties, rail, ballast, etc. The scope is further described as follows:

  • Provide and install approximately 400 new 7x9x8.6’’ G5 (Industrial Grade) or equivalent crossties for existing siding and approximately 560 new 7x9x8.6” G5 (Industrial Grade or equivalent cross ties for new construction
  • Provide and install 22 tons of #136 RE rail 39’ and needed OTM – plates, spikes, anchors, bolt/washer/nut assemblies, and comp bars. All comp joints welded within the scope of work
  • Provide all dirt-work necessary and approximately 750 feet of new dirt work for the scope of work to extend siding approximately 750 feet
    • Relocate switch approximately 750 feet and provide and install new switch ties
  • Provide and install 767 tons of ballast. To include sub-grade, tamping, and regulating
    • In accordance with AREMA standards, ballast shoulders must be dressed at the end of each workday to prevent thermal deviation in track due to disturbed roadbed
  • Build and install new #136, including upgrades to Sampson Points/Stock and Insulated #1 gauge plate; all OTM – anchors, bolts, and two complete switch tie packs and comp welds
  • Any pre-existing ties or OTM that is removed when installing switch components, must be removed and disposed of according to all local, state, and federal regulations
  • Additional details concerning the scope of work needing to be done with each portion of the project, will be addressed at the pre-bid meeting

Minimum Requirements

  1. The awarded contractor is required to provide evidence of a performance bond in a sum not less than the amount of the contract.
  2. The contractor adheres to Roadway Worker Safety and Protection.
  3. Any subcontracted work will need to be approved by Midland Marketing Co-op, Inc. prior to any work starting.
  4. Assess potential impact to public on K-4 Highway operations. When work must take place and an interruption of traffic flow is required for public and workers safety, the contractor must pre-arrange a defined work window with KDOT.
  5. Standards: All standards referenced by the project plans and specifications, as well as all applicable AREMA standards must be upheld during all phases of the project work.
    • All rail shall be replaced at standard gauge of 56-1/2”
    • All technical professionals involved in the project are required to meet the applicable licensing and/or certification requirements as stated in K.S.A. 74-7001, et seq
  6. Design standards shall conform to state and federal design criteria appropriate for the project to satisfy FRA Track Safety Class I level requirements sufficient to allow train speed of ten (10) miles per hour.
  7. Submittals: The following documents shall be submitted by the contractor as part of the project at the times listed:
    • Schedule of Work Plan – Submitted with proposal
    • Certificate of Insurance – Submitted prior to construction
    • Safety Plan – Submitted prior to construction
    • Rail Testing (If AREMA #1 Relay Rail is used) – Submitted prior to construction
    • Rail Weld UT Test Requirements (all rail comp welds) – Submitted with billing
  8. Other Responsibilities:
    • Permits – Contractor is responsible for all state and Local permits required for the work
    • Utilities – Contractor is responsible to locate and protect site utilities
    • Site Clean-up – Contractor is responsible for proper site restoration and proper disposal of materials removed in accordance with all local, state, and federal laws
  9. Insurance: Contractor shall purchase required coverage and submit for verification to Midland Marketing Co-op, Inc. that meets state requirements for:
    • Commercial General Liability
    • Automobile Liability
    • Workers Compensation and Employer’s Liability
  10. Materials: All materials shall meet the requirements found in the project plans and/or specifications as well as applicable AREMA requirements. Material storage is granted on railroad right of way to the contractor. However, no materials shall be stored closer than 15’ from the centerline of any active track at any time. Material and equipment laydown areas and reclaimed materials stockpiling locations shall be discussed and further clarified at the pre-proposal meeting.

Non-Project Areas

The K&O Railroad has secured access to the project through the railroad right of way. Other access may be obtained by the contractor if he so chooses. All areas (public, private, and railroad right of way) that are used for access to the project, including parts of the railroad right of way which have no proposed work, shall be maintained and/or remediated, incidental to the project, by the contractor to the satisfaction of the property owner if any damage to these areas occurs.

Pre-Proposal Meeting

Midland Marketing Co-op, Inc. shall hold a pre-proposal meeting at the project site at 10:00 a.m. (CST) Friday, November 19, 2021. The meeting shall be held at the Midland Marketing Co-op, Inc. office in McCracken, Kansas. Contractors are required to be present at this meeting to submit a proposal or their proposal can be rejected.

Project Completion

All work pertaining to this project shall be completed by April 30, 2022. Failure to complete work by April 30, 2022, may result in the contractor’s removal from the property or charges of $2500/day until completed to satisfaction.

Submission of a Proposal

All proposals must be submitted no later than December 9, 2021. All submitted proposals shall be reviewed by Midland Marketing Co-op, Inc. Please ensure your proposal includes all required information. All incomplete proposals shall be rejected. Contractors who wish to submit a proposal must attend the pre-proposal meeting. The structure of your proposal must be clearly understood, all proposals shall provide the following line items and provide costs as required below:

  1. Provide a detailed line-item quote with a total sum on the proposal
  2. Mobilization and demobilization – lump sum
  3. Install 22 tons of #136 RE rail
  4. Extract and install approximately 400 new, 7x9x8.6’ (G5) or equivalent crossties for existing siding
  5. Install approximately 560 new 7x7978.6” G5 or equivalent crossties for new construction of siding
  6. Distribute approximately 767 tons ballast
  7. Dirt work for extending the siding
  8. Install 1 new #136, #10 Turnouts with associated components
  9. Relocate switch and move approximately 750 feet
  10. Tamp and regulating

Work Reporting

Daily work reports must be filled out and submitted to Steven Fenton, Midland Marketing Co-op, Inc. Project Manager, phone 620-200-1982, email; Neal Jacobs, K&O Railroad Division Engineer, phone 316-215-4087, email; and Steven Morgan, K&O Roadmaster, phone 620-792-2753, email Daily Reporting shall consist of daily progress reports simultaneously emailed to Steven Fenton, Neal Jacobs, and Steven Morgan. Weekly reports should include updates to project schedules, any delays, or any change in the scope of work. A detailed summary report must be submitted at the completion of the project.

Steven Fenton
Project Manager

Doc. No. 049540