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Publications iconKansas Register

Volume 41 - Issue 39 - September 29, 2022

(Published in the Kansas Register September 29, 2022.)


Request for Proposals

Interested parties are invited to submit a proposal to complete scope of work for the proposed Bestifor/Rydal project.

Scope of Work

Bestifor track rehabilitation project located at 1285 Oak Rd., Scandia, KS 66966.

Provide all necessary labor, equipment, and logistical services to supply all materials called for; complete all rehabilitation and track construction work including ties, ballast, rail, turnouts, etc.

Project to consist of constructing 4,074 feet of track, installing five (5) turnouts, two (2) of which will be located on the Kyle Railroad main.

  • Turnouts: New 115 lb. #9 with Samson points and premium plating, self-guarded frog.
  • Crossties: #1 relay except new black switch ties to be used at all turnouts.
  • Rail: 115 lb. #1 relay.
  • Plates: Used double shoulder.
  • All other OTM: New.
  • Ballast: New.
  • All civil work as required including existing site preparation and new track bed construction.
  • Two asphalt setoffs for railcar mover.

All pre-existing rail, ties, OTM, or other materials that are removed must be disposed of according to all local, state, and federal regulations.

Minimum Requirements

  • Roadway Worker Protection.
  • Comply with all Kyle Railroad requirements.
  • Contractors shall comply with all parts of 49 CFR Part 214 and 219 regarding FRA Roadway Worker Safety at all times. Workers and equipment shall remain clear of the track unless they have gained Roadway Worker Protection from a qualified person.
  • Contractor, contractor employees, agents, and/or subcontractors must be enrolled and comply with the FRA 219 approved drug testing program.
  • Subcontracted work will need to be approved prior to any work starting.

Work Windows

Impact to current railroad operations must be kept to a minimum. When work must take place that causes an active track to be taken out of service for the purposes of performing work that pertains to the project, the contractor must pre-arrange a defined work window with the Kyle Railroad.


All standards referenced by the project plans and specifications, as well as all applicable AREMA standards, must be upheld during all phases of the project work, unless certain standards are excluded from the project with written approval.


The following documents shall be submitted by the contractor as part of the project, within the times set forth in final agreement:

  • Schedule of Work: Submitted with proposal.
  • Certificate of Insurance: Submitted prior to construction.
  • Safety Plan: Submitted prior to construction.
  • Proof of Roadway Worker Training: Submitted prior to construction.

Other Responsibilities

  • Permits: Contractor is responsible for all federal, state, and local permits required for the work.
  • Utilities: Contractor is responsible to locate and protect site utilities.
  • Site Clean-up: Contractor is responsible for proper site restoration and proper disposal of materials removed in accordance with all local, state, and federal laws.
  • Roll-off container(s): Contractor responsibility.
  • Port-a-John: Contractor responsibility.


Contractor shall purchase required coverage and submit for verification a Certificate of Insurance.


All materials shall meet the requirements found in the project plans and/or specifications as well as applicable AREMA requirements. Material storage is granted on Bestifor right of way to the contractor. However, no materials shall be stored closer than 15’ from the centerline of any active track at any time. Material and equipment laydown areas and reclaimed materials stockpiling locations shall be discussed and further clarified at the pre-proposal meeting. Contractor is responsible for removal and proper disposal of all removed materials in accordance with all local, state, and federal laws.

Non-Project Areas

Bestifor has secured access to the project through the Kyle Railroad’s right of way. Other access may be obtained by the contractor if they so choos. All areas (public, private, and railroad right of way) that are used for access to the project, including parts of the railroad right of way which have no proposed work, shall be maintained and/or remediated, incidental to the project, by the contractor to the satisfaction of the property owner if any damage to these areas occurs.

Project Completion

All work pertaining to this project shall be completed by December 20, 2022. Failure to complete work by December 20, 2022, may result in the contractor’s removal from the property or charges of $5,000/day until completed to satisfaction.

Submission of Proposals

All proposals must be submitted no later than 5:00 p.m. (CDT) October 13, 2022, via email to Scott Waring at All submitted proposals shall be reviewed by Bestifor. Proposals must include all required information. Incomplete proposals shall be rejected.

The structure of your proposal must be able to be clearly understood with all proposals providing the following line items and costs as listed below:

  1. Provide a total sum of all line items on the proposal.
  2. Mobilization and demobilization – lump sum, including freight/material delivery costs.
  3. Material costs (itemized by material, i.e., crossties, ballast, OTM, etc.)
  4. Labor costs.
  5. Other costs (freight, sales tax, etc.)
  6. Tamp and regulate.
  7. Clean up work site to completion.
  8. Civil work.
  9. Detailed map of construction as quoted.

Pre-Bid Meeting

Pre -Bid meeting Date: 1:00 PM CT, September 29, 2022

Work Reporting

Weekly work reports must be filled out and submitted to Scott Waring via email at Weekly reports should include updates to project schedules, materials used, materials received, any delays, or any change in the scope of work. A detailed summary report must be submitted at the completion of the project.

Scott Waring
Chief Executive Officer

Doc. No. 050518