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Publications iconKansas Register

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Volume 43 - Issue 36 - September 5, 2024

(Published in the Kansas Register September 5, 2024.)

The Scoular Company

Notice to Bidders

The Scoular Company is seeking bidders for a rail yard maintenance project at their facility near Goodland, Kansas (Goodland Crush Facility)(Project No. RA-8893-01). Interested bidders should contact Brad Perry at bperry@scoular.com to request bid package. The bid package will include site layout and maintenance scope of work.

Scope of Work

The work consists of performing track maintenance including tie replacement, replacement of rail with defects, switch maintenance, and regulating track. Contractor supplies all track materials, but not limited to, new ties, new bolts, new prime spikes, and ballast. This project is the recipient of a KDOT State Rail Service Improvement Fund program grant and the contract for work will be directly with Scoular, which reserves the right to reject any or all bids. Questions regarding the project should be directed to Brad Perry.

Work Windows

Impact to current railroad operations must be kept to a minimum. When work must take place that causes an active track to be taken out of service for the purposes of performing work that pertains to the project, the contractor must pre-arrange a defined work window with The Scoular Company. Contractor can anticipate a minimum work window of eight hours.

Standards

All standards referenced by the project plans and specifications, as well as all applicable AREMA standards, must be upheld during all phases of the project work, unless certain standards are excluded from the project with written approval.

Submittals

The following documents shall be submitted by the contractor as part of the project, at the times listed:

  1. Schedule of Work – Submitted with proposal.
  2. Certificate of Insurance – Submitted prior to construction.
  3. Safety Plan – Submitted prior to construction.
  4. Proof of Roadway Worker Training – Submitted prior to construction.

Other Responsibilities

  1. Permits – Contractor is responsible for all federal, state, and local permits required for the work.
  2. Utilities – Contractor is responsible to locate and protect site utilities.
  3. Site Clean-up – Contractor is responsible for proper site restoration and proper disposal of materials removed in accordance with all local, state and federal laws.

Insurance

Contractor shall purchase required coverage and submit for verification a Certificate of Insurance.

Materials

All materials shall meet the requirements found in the project plans and/or specifications as well as applicable AREMA requirements. Material storage is granted on railroad right of way to the contractor. However, no materials shall be stored closer than 15 feet from the centerline of any active track at any time. Material and equipment laydown areas and reclaimed materials stockpiling locations shall be discussed and further clarified at the pre-proposal meeting.

Project Completion

All work pertaining to this project shall be completed by November 15, 2024.

Submission of a Proposal

All proposals must be submitted no later than September 13, 2024. All submitted proposals shall be reviewed by The Scoular Company. Please ensure your proposal includes all required information. All incomplete proposals shall be rejected. The structure of your proposal must be able to be clearly understood, all proposals shall provide the following line items and provide costs as required below:

  1. Provide a total sum of all line items on the proposal.
  2. Mobilization and demobilization – lump sum.
  3. Material (supply), labor (install), and equipment for each line item.
  4. Tamp and regulate – lump sum.
  5. Performance bond (sum not less than amount of the contract as awarded) – lump sum.
  6. Clean up work site to completion – lump sum.

Work Reporting

Daily work reports must be filled out and submitted to the designated Scoular representative. Weekly reports should include updates to project schedules, any delays, or any change in the scope of work. A detailed summary report must be submitted at the completion of the project.

Brad Perry
Facility Engineering Manager
The Scoular Company

Doc. No. 052426

Secretary of State Seal