Volume 43 - Issue 47 - November 21, 2024

State of Kansas

Department of Transportation

Request for Proposals

Notice to Consulting Firms

The Kansas Department of Transportation (KDOT) is seeking a qualified consulting firm or team of firms to perform professional services for the project(s) described in Table 1 below. Interested consultants must submit a proposal as laid out herein by 12:00 p.m. (Central Time) December 11, 2024, to be considered for selection.

Consultant Prequalification

Interested consulting firms must be prequalified by KDOT or otherwise demonstrate qualification in the following category(s):

• 221 – Non-Standard Span Bridge Design
• 222 – Standard Span Bridge Design
• 231 – Traffic Control Analysis and Design

If a firm is not currently prequalified by KDOT in any of the required categories, a proposal may still be submitted. Firms not prequalified must also provide documentation that demonstrates the firm is qualified for each specified category listed in this solicitation for the project. Firms must use the KDOT prequalification form to provide this documentation. KDOT 1050 Prequalification Category Definitions (Blue Book) can be found at http://www.ksdot.org/descons.asp. Consultants may create a team to meet the prequalification requirements. All firms doing business with KDOT must be registered and in good standing under the laws of the State of Kansas at the time of contracting and must comply with applicable state and federal laws, rules, and regulations.

Table 1: Background and Scope of Project
Project Number	Background and Scope of Project
54-87 KA-7595-01	Reinforced concrete box girder with hinges needs repairs in Wichita, Sedgwick County. Structure is in an MPO area and will require full TMP and phased construction. Repair joints and patch overlay to improve structural condition.
54-87 KA-7596-01	Reinforced concrete box girder with hinges needs repairs in Wichita, Sedgwick County. Structure is in an MPO area and will require full TMP and phased construction. Repair joints and patch overlay to improve structural condition.

Table 2: Project Summary
Project Number	Route and Scope	Length (mi)	Project Termini
54-87 KA-7595-01	054-087 None	1,500 feet	Design Service for Bridge Repair
54-87 KA-7596-01	054-087 None	1,500 feet	Design Services for Bridge Repair
Project Number	Structure BR#, Structure Scope, Structure Size and Type
54-87 KA-7595-01	087-293, Reinforced Box Girder RGBC, with hinges, three units, mill, patch, concrete overlay, and replace joints. Phased construction with full TMP.
54-87 KA-7596-01	087-292, Reinforced Box Girder RGBC, with hinges, three units, mill, patch, concrete overlay, and replace joints. Phased construction with full TMP.

Anticipated Consultant Scope

KDOT anticipates the following to be included in the consultant’s scope:

• Preliminary Design Services
• Final Design Services

The scope included herein may not be all-inclusive. A scoping meeting will take place after consultant selection is made.

The scope of services will include traffic engineering. A full TMP will be required in this area.

Anticipated Schedule and Key Dates

1. Proposals are due by or before 12:00 p.m. (Central Time) December 11, 2024.
2. Ranking of proposals is expected to occur on or around December 16, 2024. Negotiations with the most highly ranked firm are expected to begin on or around January 6, 2025. An executed agreement is anticipated around January 27, 2025.
3. The program fiscal year for this project is FY2026 (July 2025–June 2026).
   1. Letting: March 2026
   2. Office Check: October 2025
   3. PS&E: November 2025

Instructions for Proposal

1. No cost or pricing information shall be submitted with the proposal. Proposals including cost or pricing information will be considered non-responsive and withdrawn from further consideration.
2. The consultant’s proposal must not exceed 8 pages total (including any cover letter, index, etc.). All pages shall be standard letter size (8.5” x 11”). Any page larger than standard letter size will be counted as two or more pages depending on size.
3. A single PDF (10 MB maximum size) of the proposal must be uploaded to the appropriate bid form on Bid Express by the proposal due date and time.
4. The proposal PDF file name must read:
   1. “KA-7595-01 & KA-7596-01_Design Services for Bridge Repair FIRM NAME”
5. The proposal must be accompanied by Special Attachments No. 8 (“Tax Clearance Certificate”), No. 10 (“Policy Regarding Sexual Harassment”), and No. 12 (“Certification of Company Not Currently Engaged in the Procurement or Obtainment of Certain Equipment, Services, or Systems”). If you need a Tax Clearance Certificate, you can request one at https://www.ksrevenue.gov/taxclearance.html. Allow 2-3 business days for processing. Both attachments are required for every firm involved in a multi-consultant team. Upload these files as instructed in Bid Express.
6. The outline in Table 3 below describes the expected proposal organization and content sections.
7. Depending on the number and quality of responses received, KDOT anticipates shortlisting (based on proposals) and holding interviews prior to final selection (which may be based on both proposal and interview content). If KDOT deems interviews to be necessary, interview details and requirements and evaluation criteria for the interview will be distributed to shortlisted consultant teams in advance.
8. Table 4 lists the evaluation criteria and associated weights which will be used to shortlist respondents and may be considered in final selection.

Table 3: Proposal Content
Section	Description of Intent	Page Limit
Cover Letter		1 Page
Project Approach	Demonstrate a unique approach to accomplish the design efficiently and to a high standard. Include cost-effective and optimized solutions to address the anticipated improvements in the design. Include unique qualifications or experience related to the project approach.
Approach to Schedule	Describe the approach to accomplish the scope of services within the schedule requirements. Include anticipated key milestone dates and availability of staff.
Approach to Quality Control	Describe methods or procedures your firm will use to provide all drawings, reports and other services with professional quality and technical accuracy.
Qualifications and Experience	For key personnel to be assigned to the project provide names, office location, qualifications, education, training, and expertise. Identify their area(s) of responsibility and percent of their time dedicated to the project. List work for which you do not have in-house capability and name the firm you propose to subcontract with.
Past Performance	Describe team’s past performance with respect to ability to meet project schedules; quality of work; and ability to control costs on similar transportation projects, especially those performed for KDOT. Include three references and contact information.
Familiarity with KDOT and Project Area	Describe team’s familiarity with KDOT’s design process and standards. Describe familiarity with the project area and any identified special site conditions.

Table 4: Evaluation Factors
Evaluation Factor	Weight
Qualifications and experience of project manager and other key project team members proposed for services	15%
Project approach	15%
Approach and commitment to meet advertised schedule	10%
Past performance history for similar projects/services for KDOT	20%
Understanding of the project area	10%
Understanding of KDOT Technical Policies	20%
Understanding of KDOT CAD standards and expectations for deliverables	10%

Contract Terms and Conditions

A standard KDOT agreement for engineering and technical services will be used for professional services projects. The following special attachments will need to be provided by the selected consultant and all subconsultants with the signed work order following negotiations and will become attachments to the contract.

• Special Attachment No. 8 (“Tax Clearance Certificate”)
• Special Attachment No. 10 (“Policy Regarding Sexual Harassment”)
• Special Attachment No. 12 (“Certification of Company Not Currently Engaged in the Procurement or Obtainment of Certain Equipment, Services, or Systems”)

Special Contract Conditions

Bridge repair design will be done by one consultant for both bridge projects KA-7594-01 and KA-7595-01.

Questions

All questions regarding this Request for Proposals shall be submitted via Q&A section of bid form in Bid Express.

Questions can be submitted until November 27, 2024; answers will be provided to all prequalified consultants on December 4, 2024.

Calvin Reed
Secretary
Department of Transportation

Doc. No. 052651