Volume 45 - Issue 10 - March 5, 2026

State of Kansas

Department of Transportation

Request for Proposals

Multiple Projects: Construction Inspection Services; Released March 2026

Notice to Consulting Firms

The Kansas Department of Transportation (KDOT) is seeking a qualified consulting firm, or team of firms, to perform construction inspection services on multiple projects in various counties. Summary information for each project is provided below in Table 1.

Interested consultants must upload a proposal by 12:00 p.m. (Central Time) March 25, 2026, to the Bid Express page to be considered for selection.

Consultant Prequalification

Consulting firms interested in providing service on any project listed below must be prequalified by KDOT in the following category(s):

• 241 – Construction Inspection and Testing

If a firm is not currently prequalified by KDOT, a proposal may still be submitted. Firms not prequalified must also provide documentation that demonstrates the firm is qualified for each specified category listed in this notice for the project. Firms must use the KDOT prequalification form to provide this documentation. KDOT 1050 Prequalification Category Definitions (Blue Book) can be found at https://www.ksdot.gov/doing-business/design-consultants/design-consultant-prequalification. Consultants may create a team to meet the prequalification requirements. All firms doing business with KDOT must be registered and in good standing under the laws of the State of Kansas at the time of contracting and must comply with applicable state and federal laws, rules, and regulations.

Background and Scope of Projects

With this single solicitation, KDOT is requesting consulting services for construction inspections on the projects listed in Table 1. This table provides summary information for each project. One consultant will be selected to perform services associated with each group listed. Firms can express interest in the groups for which they would like to be considered by submitting a response as indicated below. There is no guarantee that a firm which has expressed interest will be selected for any project(s).

Table 1: Summary of Project Information
Group	RT-CO	Project #	Scope, County	Anticipated Start	Working Days or CCD	Office	Comments
26108	U036-058	KA-7815-01	Resurfacing Marshall	April 27, 2026	75	Wamego
26109	U024-081	KA-7862-01	Resurfacing Riley	April 13, 2026	60	Wamego	Prime contractor is Schilling. Contract is tied to KA 7731-01 and KA 7864-01.
	K113-081	KA-7731-01	Resurfacing Riley	April 13, 2026	60	Wamego	Prime contractor is Schilling. Contract is tied to KA 7862-01 and KA 7864-01.
	K018-081	KA-7864-01	Resurfacing Riley	April 13, 2026	60	Wamego	Prime contractor is Schilling. Contract is tied to KA 7761-01 and KA 7862-01.
26110	K099-099	KA-7784-01	Resurfacing Wabaunsee	June 10, 2026	50	Wamego	Prime is Pearson. Tied with project KA 7856-01.
	K099-056	KA-7856-01	Resurfacing Lyon	June 10, 2026	50	Wamego	Prime is Pearson. Tied with project KA 7784-01.
26111	U073-052	KA-7729-01	Resurfacing Leavenworth	April 6, 2026	95	Bonner Springs	Tied with project KA 7728-01.
	U073-105	KA-7728-01	Resurfacing Wyandotte	April 6, 2026	95	Bonner Springs	Tied with project KA 7729-01.
26112	K032-106	KA-7968-01	Resurfacing Multiple	April 6, 2026	90	Bonner Springs
26113	K032-105	KA-7727-01	Resurfacing Wyandotte	April 20, 2026	85	Bonner Springs
26114	I070-099	KA-7607-01	Bridge Repair Wabaunsee	March 30, 2026	55	Wamego	1 project manager lead inspector needed. KDOT assisting in testing.
26115	U075-089	KA-7707-01	Resurfacing Shawnee	June 1, 2026	85	Horton	Project tied with 75-43 KA 7770-01. Will have the same contractor as group 26116 and may run concurrently. If selected for both contracts, firm should provide contingency plan for staffing both projects adequately.
	U075-043	KA-7770-01	Resurfacing Jackson	June 1, 2026	85	Horton	Project tied with 75-89 KA 7707-01. Will have the same contractor as group 26116 and may run concurrently. If selected for both contracts, firm should provide contingency plan for staffing both projects adequately.
26116	U073-007	KA-7474-01	Resurfacing Brown	August 3, 2026	40	Horton	KDOT’s inspector will run the lab. Project tied with 75-89 KA 7473-01. Will have the same contractor as group 26115 and may run concurrently. If selected for both contracts, firm should provide contingency plan for staffing both projects adequately.
	U073-003	KA-7473-01	Resurfacing Atchison	August 3, 2026	40	Horton	KDOT’s inspector will run the lab. Project tied with 75-89 KA 7474-01. Will have the same contractor as group 26115 and may run concurrently. If selected for both contracts, firm should provide contingency plan for staffing both projects adequately.
26208	I135-059	KA-6754-01	Bridge Replacement McPherson	August 31, 2026	205	Marion	Prime is Bridges Inc.
26209	I135-059	KA-7869-01	PCCP Patching McPherson	April 6, 2026	140	Marion	8.009 Miles of patching and grinding.
26210	K015-021	KA-6484-01	Bridge Replacement Dickinson	April 20, 2026	195	Junction City	The construction office is looking for full project inspection by the consulting firm. The consultant is expected to communicate frequently with the KDOT office and keep KDOT management in the loop. The consultant can expect KDOT to observe operations.
26211	K140-085	KA-7800-01	Resurfacing Saline	June 22, 2026	85	Salina	Project tied to 140-27 KA 7799-01. Please include your process for meeting project needs, from preconstruction conference to project finalization. KDOT may consider a combination of firms to meet the project needs.
	K140-027	KA-7799-01	Resurfacing Ellsworth	June 22, 2026	85	Salina	Project tied to 140-85 KA 7880-01. Please include your process for meeting project needs, from preconstruction conference to project finalization. KDOT may consider a combination of firms to meet the project needs.
26212	-106	KA-7257-01	Signing Multiple	June 1, 2026	100	Salina	Please include your process for meeting project needs, from preconstruction conference to project finalization. KDOT may consider a combination of firms to meet the project needs.
26213	U081-072	KA-7266-01	Lighting Ottawa	June 1, 2026	55	Salina	Please include your process for meeting project needs, from preconstruction conference to project finalization. KDOT may consider a combination of firms to meet the project needs.
26214	I135-085	KA-7343-01	Lighting Saline	June 15, 2026	130	Salina	Please include your process for meeting project needs, from preconstruction conference to project finalization. KDOT may consider a combination of firms to meet the project needs.
26410	K007-006	KA-7751-01	Resurfacing Bourbon	April 6, 2026	35	Garnett	Tied with KA 7750-01. Prime contractor is Pearson.
	K007-054	KA-7750-01	Resurfacing Linn	April 6, 2026	35	Garnett	Tied with KA 7751-01. Prime contractor is Pearson.
26411	K031-002	KA-7767-01	Resurfacing Anderson	April 6, 2026	45	Garnett	Tied with project KA 7766-01. Prime contractor is ESS.
	K031-054	KA-7766-01	Resurfacing Linn	April 6, 2026	45	Garnett	Tied with project KA 7767-01. Prime contractor is ESS.
26412	U166-011	KA-7453-01	Resurfacing Cherokee	April 6, 2026	75	Pittsburg	Tied to project 166-50 KA 7461-01.
	U166-050	KA-7461-01	Resurfacing Labette	April 6, 2026	75	Pittsburg	Tied to project 166-11 KA 7453-01.
26451	K068-061	KA-2373-04	CPM Technical Assistance Miami	June 17, 2026	500	Garnett	Provide expert technical assistance to administer project special provision 15-PS0263-R1. The requested services include attendance at schedule update meetings and review of Contractor submittals such as baseline schedules, progress schedules, change order fragnets and time extension requests. The use of SmartPM scheduling analysis software is preferred for analysis and reporting. The consultant will be asked to provide regular reports of schedule performance and to work with the project team as changes occur. Project is set to let in June ‘26. 6.836 miles of expressway construction, including bridges.
26551	U077-018	KA-4137-01	CPM Technical Assistance Cowley	June 1, 2026	500	Winfield	Provide expert technical assistance to administer project special provision 15-PS0263-R1. The requested services include attendance at schedule update meetings and review of Contractor submittals such as baseline schedules, progress schedules, change order fragnets and time extension requests. The use of SmartPM scheduling analysis software is preferred for analysis and reporting. The consultant will be asked to provide regular reports of schedule performance and to work with the project team as changes occur.

Additional project information including construction scope to be inspected, a detailed description of the project location, and resources and inspection scope specifically requested from consultants in this request can be viewed in an online table at https://www.ksdot.gov/home/showpublisheddocument/12582/639071707051530000. Upon publication of this Request for Proposals, KDOT anticipates each of these inspection efforts will require full teams (project manager and inspectors, as opposed to single role staff augmentation as is occasionally request) for various types of construction inspection except as noted in the table. Watch the website linked above for updated information. Tabulated information (both in this Request for Proposals and on the website) shall not be relied upon during inspections. It is provided for the convenience of consultants, specifically to aid in making decisions about which projects they are interested in performing.

Specific project needs are subject to modification and/or cancellation at KDOT’s discretion.

Anticipated Consultant Scope

The scope of construction inspection services and certifications required will vary for each project and are listed in the table available on the website noted above. Inspection efforts will be managed out of the offices listed. Also included for the convenience of consultants are indications of which grouped projects are currently slated to be performed by the same contractors.

Anticipated Schedule and Key Dates

1. Proposals are due by or before 12:00 p.m. (Central Time) March 25, 2026.
2. Ranking of proposals is expected to occur on or around March 27, 2026. Negotiations with the most highly ranked firm are expected to begin on or around April 6, 2026. An executed agreement is anticipated shortly thereafter.
3. Anticipated scope starts dates and working days or anticipated calendar completion dates are shown in the table. All dates are subject to change.

Instructions for Proposal

1. No cost or pricing information shall be submitted with the proposal. Proposals including cost or pricing information will be considered non-responsive and withdrawn from further consideration.
2. The consultant’s proposal must not exceed the page limit laid out in Table 2 below (including any cover letter, index, etc.). All pages shall be standard letter size (8.5” x 11”). Any page larger than standard letter size will be counted as two or more pages depending on size.
3. A single PDF (10MB maximum size) of the proposal including all attachments must be uploaded to the appropriate bid form on Bid Express by the proposal due date and time.
4. The proposal PDF file name must read:
   1. “ConstInsp Multiple Projects_2026.03 Release FIRM NAME”
5. The proposal must be accompanied by Special Attachments No. 8 (“Tax Clearance Certificate”); No. 10 (“Policy Regarding Sexual Harassment”); and No. 12 (“Certification of Company Not Currently Engaged in the Procurement or Obtainment of Certain Equipment, Services, or Systems”). If you need a Tax Clearance Certificate, you can request one at https://www.ksrevenue.gov/taxclearance.html. Allow 2-3 business days for processing. All attachments are required for every firm involved in a multi-consultant team. Upload these files as instructed in Bid Express.
6. Note: Federal Restrictions on Foreign Drones - Effective December 22, 2025, the American Security Drone Act of 2023 (ASDA) and OMB Memorandum M-26-02 strictly prohibit the use of federal funds for UAS manufactured by covered foreign entities.
   
   This includes any aircraft, flight controller, camera, or ground control station supplied by a manufacturer that is based in, or subject to the control of, a foreign adversary country, specifically the People’s Republic of China.
   
   This prohibition restricts the use of drones from these countries on any federal-aid project even if the drone related costs are billed separately or not at all. Any use of these covered drones including operation, maintenance or data processing on federal aid project is prohibited. KDOT is evaluating adding a contract provision acknowledging this requirement on contracts moving forward. The prime consultant shall remain fully responsible for monitoring their team, (subconsultant and vendor) compliance with this requirement.
7. The outline in Table 2 below describes the expected proposal organization, content sections, and limits on number of pages.
   1. Each team is limited to a single, one-page cover letter.
   2. Consultants may indicate interest in any and all projects, indicate preference (s) for up to three projects, and shall indicate both interest and preferences on the “March 2026 Construction Inspections Interest & Preference Form that is provided on the Bid Express page to complete and upload. Also, consultants are to use the bottom of that form to indicate any capacity limitations that need to be taken into account when making selections.
   3. Thereafter, each team is limited to two pages per project in which they express interest. In these pages, consultants shall:
      1. Describe the approach they plan to execute to deliver success on the project.
      2. Present the relevant qualifications and experience of the people they are proposing will provide the services.
      3. Provide the firm’s familiarity with KDOT and the project area.
   4. Finally, consultants are limited to a single, on-page descriptions of general qualifications (“Past Performance” selection plus “Approach to Quality Control” section) regardless of the number of projects in which they are expressing interest.
8. Table 3 lists the evaluation criteria and associated weights which will be used to make a selection.
9. Although not anticipated at this time, KDOT reserves the right to interview for the requested services associated with any of the listed projects prior to making final selections.

Table 2: Proposal Content
Section	Description of Intent	Page Limit
Cover Letter		1 Page
Consultant Project Interest & Preference	Fill out “March 2026 Construction Inspections Interest & Preference Form” and submit with your proposal.	1 Page
Project Approach	Describe how your firm will meet the fluctuating inspection needs of the project.	2 Pages per project in which team is interested
Qualifications and Experience	For key personnel to be assigned to the project provide names, qualifications, education, training, and expertise. Identify their area(s) of responsibility and percent of their time dedicated to the project. List work for which you do not have in-house capability and name the firm you propose to subcontract with.
Familiarity with KDOT and Project Area	Describe team’s familiarity with KDOT’s inspection processes and standards. Describe familiarity with the project area and any identified special site conditions.
Past Performance	Describe team’s past performance with respect to ability to meet project schedules; quality of work; and ability to control costs on similar transportation projects, especially those performed for KDOT. Include three references and contact information.	1 Page total
Approach to Quality Control	Describe methods or procedures your firm will use to provide all services with professional quality and technical accuracy.

Table 3: Evaluation Factors
Evaluation Factor	Weight
The quality and completeness of the response	10%
Availability to respond to the work	20%
Qualifications and experience of Project Manager and other key project team members proposed for services	20%
Past performance history for similar projects/services for KDOT	20%
Understanding of the project area	10%
Understanding of KDOT contract administration and closeout procedures	20%

Contract Terms and Conditions

A standard KDOT agreement for engineering and technical services will be used for professional services projects. The following special attachments will need to be provided by the selected consultant and all subconsultants with the signed work order following negotiations and will become attachments to the contract:

• Special Attachment No. 8 (“Tax Clearance Certificate”)
• Special Attachment No. 10 (“Policy Regarding Sexual Harassment”)
• Special Attachment No. 12 (“Certification of Company Not Currently Engaged in the Procurement or Obtainment of Certain Equipment, Services, or Systems”)

Attachments

The 15-PS0263-R1 CPM scheduling – Kansas Department of Transportation Special Provision to the Standard Specifications, 2015 Edition – 4 pages – will be uploaded to the Request for Proposals Bid Express page to view.

Questions

All questions regarding this Request for Proposals shall be submitted via Q&A section of bid form in Bid Express.

Questions can be submitted until March 11, 2026; answers will be provided to all prequalified consultants on March 18, 2026.

Calvin Reed
Secretary
Kansas Department of Transportation

Doc. No. 053936