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Publications iconKansas Register

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Volume 43 - Issue 51 - December 19, 2024

(Published in the Kansas Register December 19, 2024.)

Mid-States Materials, LLC

Request for Proposals

Interested parties are invited to submit a proposal to complete scope of repairs for the proposed Mid-States Materials, LLC – South Hutchinson, Kansas location.

Scope of Work

Complete all aspects needed for completion of Design Build project for new track siding in South Hutchinson, Kansas. Scope to include civil/structural/rail engineering services, civil grading drainage, new track construction, rail dump pit installation, site improvement, and mobile transloading ramp required for the Mid-States Materials, LLC – South Hutchinson Kansas track project. The scope is defined further as follows:

  • Contract with ASM Engineering for civil, rail, and structural engineering:
  • Civil grading and drainage package for rail bed and truck routes.
  • Install two mainline No. 10 switch packages.
  • 1251 track feet new construction.
  • Design and installation of rail dump pit.
  • Manufacture/furnish transload ramp:
  • All track materials to be provided by owner to include ballast, sub-ballast, turnouts, rail, and OTM. Receiving of all materials to be coordinated by winning contractor.

All pre-existing rail, ties, OTM, or other materials that are removed must be disposed of according to all local, state, and federal regulations.

Minimum Requirements

  1. Roadway Worker Protection.
  2. Comply with all Kansas & Oklahoma (K&O) Railroad requirements.
  3. Contractors shall comply with all parts of 49 CFR Part 214 and 219 regarding FRA Roadway Worker Safety at all times. Workers and equipment shall remain clear of the track unless they have gained Roadway Worker Protection from a qualified person.
  4. Contractor, contractor employees, agents, and/or subcontractors must be enrolled and comply with the FRA 219 approved drug testing program.
  5. Subcontracted work will need to be approved prior to any work starting.

Work Windows

Impact to current railroad operations must be kept to a minimum. When work must take place that causes an active track to be taken out of service for the purposes of performing work that pertains to the project, the contractor must pre-arrange a defined work window with the K&O Railroad.

Standards

All Standards referenced by the project plans, scope of work, and specifications, as well as applicable AREMA standards must be upheld during all phases of the project. Use existing rail.

Submittals

The following documents shall be submitted at the time listed, by the contractor as part of the project:

  1. Schedule of Work – Submitted with proposal.
  2. Certificate of Insurance – Submitted prior to construction.
  3. Safety Plan – Submitted prior to construction.
  4. Proof of Roadway Worker Training – Submitted prior to construction.

Other Responsibilities

  1. Permits – Contractor is responsible for all federal, state, and local permits for the work.
  2. Utilities – Contractor is responsible for locating and protecting site utilities.
  3. Site Clean-up – Contractor is responsible for proper site disposal of materials in accordance with local, state and federal laws. Contractor is responsible for site restoration. Contractor is responsible for securing dumpster and hauling off used material. No old ties will be allowed to be stored on site in a pile.
  4. Right-of-Way Access – Contractor is responsible for obtaining proper right of way entry prior to Mid-States Materials, LLC property and entering K&O Railroad property.
  5. KDOT Grant – All requirements applicable to the contractor pursuant to the grant provided to Mid-States Materials, LLC from the Kansas Department of Transportation (KDOT) in connection with this project.

Insurance

Contractor shall purchase required insurance coverage and submit verification of Certificate of Insurance prior to construction. Contractor shall address insurance requirements by K&O Railroad and submit proof to both Mid-States Materials, LLC and K&O Railroad.

Materials

All materials will be supplied by the owner. Coordination, delivery unload, and material safety will be the responsibility of the winning contractor. Material storage is granted on Mid-States Materials, LLC right of way to the contractor. However, no materials shall be stored closer than 15’ from the centerline of any active track at any time. Material and equipment laydown areas and reclaimed materials stockpiling locations shall be discussed and further if needed. Contractor is responsible for furnishing all required materials to complete the project.

Non-Project Areas

Mid-States Materials, LLC has secured access to the project through the K&O Railroad. Other access may be obtained by the contractor if they so choose. All areas (public, private, and railroad right of way) that are used for access to the project, including parts of the railroad right of way which have no proposed work, shall be maintained and/or remediated, incidental to the project, by the contractor to the satisfaction of the property owner if any damage to these areas occurs.

Pre-Bid Meeting

There will be a mandatory onsite pre-bid meeting December 23, 2024, at 108 Williams Ave., South Hutchinson, KS 67505. Anyone who does not attend the mandatory pre-bid meeting will not be offered a chance to offer a proposal.

Project Completion

All work pertaining to this project shall be completed by June 1, 2025. Failure to complete work by June 1, 2025, may result in the contractor’s removal from the property or charges of $2,500/day until completed to satisfaction.

Submission of a Proposal

All proposals must be submitted no later than January 6, 2025, via email to Cole Andersen at candersen@midstatesmaterials.com. All submitted proposals shall be reviewed by Mid-States Materials, LLC. Proposal must include all required information. Incomplete proposals shall be rejected. The structure of the proposal must be clearly understood, all proposals shall provide the following line items and provide costs as required. Bid tabs to be provided at pre-bid meeting.

Work Reporting

Weekly work reports must be filled out and submitted to Cole Anderson via email at candersen@midstatesmaterials.com. Weekly reports should include updates to project schedules, materials used, materials received, any delays, or any change in the scope of work. A detailed summary report must be submitted at the completion of the project.

Cole Andersen
Senior Vice-President
Mid-States Materials, LLC

Doc. No. 052710

Secretary of State Seal