Publications iconKansas Register

Volume 40 - Issue 47 - November 25, 2021

(Published in the Kansas Register November 25, 2021.)

Central Valley Ag Cooperative

Request for Proposals

Interested parties are invited to submit a proposal to complete the below scope of repairs for the proposed Central Valley Ag Cooperative project.

Scope of Work

Central Valley Ag Cooperative track rehabilitation at Glen Elder, Kansas. Provide all necessary labor, equipment, and logistical services to supply all materials called for; complete all rehab and track construction work, ties, ballast, etc.

Bid Item Description Quantity Unit
1 Tie Replacement (Install 6” grade 3 ties) 1400 each
2 Switch Tie Replacement (Install “3” No. 9 switch pkgs. evenly between all turn outs) 189 each
3 Anchor Install (Box anchor every new tie and switch tie installed) 6734 each
4 Tamping Installed ties (Tamp every new installed tie) 1589 each
5 Regulate ALL tracks 9700 track ft.
6 Tie Disposal 1589 each
7 Straighten Skewed ties (Correct tight gauge by straightening all skewed ties) 1 lump sum
8 Loadout track repairs (Crib fouled ballast, add new ballast, Raise track 3 inches and machine tamp) 1 lump sum
9 Tighten ALL bolts 1 lump sum
10 Ballast Installation 250 tons
110 Ties (6”X8”X8’6” Grade 3 100 EP) 1400 each
120 Spikes (5/8”X6” Cut Spike) 71 kegs
130 Switch Ties (7”X8”xStandard Length) (3–No. 9 Turnout pkgs.) 189 each
140 Anchors (New 90AR) 6734 each
160 Ballast (1 1/2”–2” Arema No. 4 Gradation) 300 tons
170 Mobilization 1 lump sum

Any pre-existing rail, ties, or OTM that is removed must be removed and disposed of according to all local, state, and federal regulations.

Additional details concerning the scope of work needing to be done with each portion of the project will be addressed at the in-person pre-bid meeting.

Minimum Requirements

MSA and Roadway Worker Protection

Contractors must complete, and have on file, a current Master Services Agreement with Central Valley Ag Cooperative prior to submitting a proposal.

  1. Contractors shall comply with all parts of 49 CFR Part 214 and 219 regarding FRA Roadway Worker Safety at all times. Men and equipment shall remain clear of the track unless they have gained Roadway Worker Protection from a qualified person.
  2. Contractor, contractor employees, agents, and/or subcontractors must be enrolled and comply with the FRA 219 approved drug testing program.
  3. Any subcontracted work will need to be approved prior to any work starting.

Work Windows

Impact to current railroad operations must be kept to a minimum. When work must take place that causes an active track to be taken out of service for the purposes of performing work that pertains to the project, the contractor must pre-arrange a defined work window with Central Valley Ag Cooperative. Contractor can anticipate a minimum work window of 8 hours with no more than one schedule of interruption in that time frame between the hours of 7:00 a.m. – 7:00 p.m. This topic will be further discussed and clarified during the pre-proposal meeting.


All standards referenced by the project plans and specifications, as well as all applicable AREMA standards, must be upheld during all phases of the project work, unless certain standards are excluded from the project with written approval.


The following documents shall be submitted by the contractor as part of the project, at the times listed:

  1. Schedule of Work – submitted with proposal
  2. Certificate of Insurance – submitted prior to construction
  3. Safety Plan – submitted prior to construction
  4. Proof of Roadway Worker Training – submitted prior to construction
  5. Rail Testing (if AREMA #1 Relay Rail is used) – submitted prior to construction (NOTE: If rail will be replaced)
  6. Rail Weld UT Test Requirements (all rail comp welds) – submitted with billing (NOTE: If CWR will be installed)

Other Responsibilities

  1. Permits – contractor is responsible for all federal, state, and local permits required for the work.
  2. Utilities – contractor is responsible to locate and protect site utilities.
  3. Site Clean-up – contractor is responsible for proper site restoration and proper disposal of materials removed in accordance with all local, state, and federal laws.


Contractor shall purchase required coverage and submit for verification a Certificate of Insurance.


All materials shall meet the requirements found in the project plans and/or specifications as well as applicable AREMA requirements. Material storage is granted on railroad right of way to the contractor. However, no materials shall be stored closer than 15’ from the centerline of any active track at any time. Material and equipment laydown areas and reclaimed materials stockpiling locations shall be discussed and further clarified at the pre-proposal meeting. Contractor is responsible for the removal and disposal of all discarded material.

Non-Project Areas

Central Valley Ag Cooperative has secured access to the project through the railroad right of way. Other access may be obtained by the contractor if he so chooses. All areas (public, private, and railroad right of way) that are used for access to the project, including parts of the railroad right of way which have no proposed work, shall be maintained and/or remediated, incidental to the project, by the contractor to the satisfaction of the property owner if any damage to these areas occurs.

Pre-Proposal Meeting

Central Valley Ag Cooperative shall hold a pre-proposal meeting at the project site, 201 S. Mill, Glen Elder, Kansas, at 1:00 p.m. December 28, 2021, at Central Valley Ag Cooperative. Contractors are required to be present at this meeting to submit a proposal or their proposal can be rejected.

Project Completion

All work pertaining to this project shall be completed by (TBD). Failure to complete work by (TBD), may result in the contractor’s removal from the property or charges of $2000/day until completed to satisfaction.

Submission of a Proposal

All proposals must be submitted no later than January 14, 2022. All submitted proposals shall be reviewed by Jeff Holling. Please ensure your proposal includes all required information. All incomplete proposals shall be rejected.

Contractors who wish to submit a proposal must attend the pre-proposal meeting. The structure of your proposal must be able to be clearly understood, all proposals shall provide the following line items and provide costs as required below:

  1. Provide a total sum of all line items on the proposal
  2. Mobilization and demobilization – lump sum, including freight/material delivery costs
  3. Material costs (by material, i.e., crossties, ballast, OTM, etc.)
  4. Labor costs
  5. Tamp and regulate
  6. Clean up work site to completion

Work Reporting

Daily work reports must be filled out and submitted to Jeff Holling, Central Valley Ag Cooperative, phone 785-545-6684, email Weekly reports should include updates to project schedules, any delays, or any change in the scope of work. A detailed summary report must be submitted at the completion of the project. Daily Reporting shall consist of daily progress reports emailed to Jeff Holling.

Jeff Holling
Regional Operations Manager

Doc. No. 049590